Exam+Procedures+2010

=Examination and Results Procedures 2010= Download this letter as a pdf document here: [|Final Letter to Students].

**Dear Grade 12 Students and Parents,**
Congratulations – you have made it to the final hurdle of the IB Diploma!

Three weeks of exams and it will be all over - bar the waiting for results. It has been a long road thus far and I am sure all the students will be relieved when they exit the exam room for the last time. The BIS Community wish them all well as they make their final intensive preparations for the exams. The Very Best of Luck to you all!

I would just like to outline a few points for you all relating to the examination and results process over the coming months. __Please **keep this letter**__ as it contains information you might need over the coming months.

which will be updated regularly and can be found here: https://bisdragons-ibdp.wikispaces.com/IB+Exams+2010
 * All important information can be found on the IB Diploma wikispace** for the class of 2010,

**Examinations**
Each student has been given a personal exam schedule, including the Code of Conduct for the exams. I encourage you all to familiarize yourselves thoroughly with them. In particular, please note that **__no additional time can be given to students who arrive late to exams__**. For this reason, students are expected to be at the main office no later than **7:50am for morning exams** and **12:50pm for afternoon exams**. We will then walk the students to the former seminary next door where we have arranged for the exams to take place. Also note that misreading the exam schedule is not an excuse and no special consideration can be given.

§ **Morning exams start at 8:30 am** § **Afternoon exams start at 1:00 pm**

From 23rd April 2010, students are only required at school during examination times. You may see teachers at mutually convenient times to review material; however teachers will continue to work with their other classes. Please be mindful of this. If you have made an appointment to see a teacher, please keep it!

**In the event of serious illness preventing a student from sitting an exam,**
 * please contact Mr. Taylor at school as soon as possible!**

**Contact Details**
To facilitate communication both during the exam period and in the period following posting of results, I would ask that you **__complete the attached Communication Form__**. **During the exam period, we need your personal handphone number in case we need to contact you directly.** It is also important that the school has an address and/or contact details for you or a relative who will know your whereabouts during the period July-September 2008.


 * Items to Bring to Exams:**

· In a see-through bag or pencil case: 1. Several 2B pencils with erasers 2. Black or blue ballpoint pens //(all IB written exams require black or blue pen; no pencils; Multiple Choice papers may require pencils)// 3. An **approved calculator** (for Math, Biology, Physics) 4. Ruler or straightedge for IB Biology, IB Physics and IB Math 5. A watch 6. Extra batteries for calculators · A sweater in case the room temperature is below your comfort level.

The results should be posted on the IB website, [|http://results.ibo.org] on **6 July 2009 at 12:00 GMT** **(6th July, 18:00 Bandung Time).** Individual students will be able to access their own results using their alphanumeric IB personal code (e.g. ctd5xx ) and their personal PIN code (e.g. HY78T7FX) which has been given to them. Please note these codes are case sensitive. If a student enters an incorrect personal code or PIN code 5 times, he or she will be **blocked from the site**. Be aware that there will be phenomenal traffic to the website at this time, so if attempts to load the page fail, keep trying. The candidate results service has been developed for candidate use only. **Under no circumstances should candidates reveal their PIN to universities or admission centres**. If a university requires evidence of a candidate's results, coordinators should complete the //Request for results service// form
 * Results**

If there is a change of grade, the charge is refunded. It is advisable to compare the actual result with predicted grades and target grades and to consider the impression of the examination before applying – i.e. is there a realistic chance of a change of grade? Enquiries upon results can be made at any time until **early September**. Payment in advance is required. Mr Taylor will analyse results and discuss your options if it is felt that an inquiry could be made to the student’s advantage. Enquiries upon results will not be made without the student’s permission.
 * Enquiries upon results (remarks)** can be made to the IB **through the school’s IBDP Coordinator**, but they are expensive (//US$96 per subject per candidate//) and typically, less than 10% result in a change of grade. Papers are remarked by a senior examiner.
 * __Be aware that a grade can also be lowered as a result of a remark!__**

Students may request that results be sent to specific Universities directly from the IBO. To do this, __you must complete the attached ‘request for results’ form__. **Please return these forms to me by 26th April, 2010 if you are applying for any country other than the USA, Canada, Australia of New Zealand.** Students who have asked for results to be sent direct from the IB to specific universities should check with the universities that this has happened once the results have been released. This service has apparently not always been reliable in the past! If after a few days the results have not arrived, students should contact the school with a fax number to which the results should be sent. Students who are applying to UK universities should follow UCAS procedures. Those who have narrowly missed an offer (by one or two points) should immediately contact the admissions office of that university anyway. They may still be offered a place or an alternative within the same institution. Students who would like further advice at this time should contact the school. **__Students are reminded that they must not contact the IB directly concerning results or examinations.__** **The IBO have sent notice that contact from students or families regarding results will not be responded to.** The actual IB Diplomas and Certificates usually arrive at school towards the end of August. A notice will be placed on the school website and in BIS Buzz when diplomas and certificates have arrived, together with information about times when they can be collected. Diplomas sent for Legalization usually take a further 2 weeks to arrive. (See below) Again, information will be provided on the website and in BIS Buzz.
 * Request for results to be sent to Universities / Admission Centers**

In some countries (Spain, Indonesia, Phillipines, the Netherlands, South Korea and Taiwan to name but a few!) the IBO Document //Diploma Results// will not be valid unless it is legalized in Geneva, Switzerland by the relevant embassy or consulate. A special request for this service applies, and request must be made to **BIS before May 25th 2010**. Please see Mrs. Russell or make contact with universities to confirm whether Legalized Results are required for the countries in which you hope to study. **Fees for this service are set at US$106, payable with request for this service.** Fees must be paid to the school before the request will be processed. More information on recognition and individual country requirements can be found here: []
 * Legalization of Results**

**Re-sits**
In theory, Diploma candidates may re-sit examinations in November. Please contact the IB Coordinator as soon as possible to make the necessary arrangements. I will be in Bandung from the **6th July to the 12th July** to assist students following the release of results. You can telephone the school during Office Hours on +62 22 201 4995 or email me on ibdp@bisdragons.com. For emergency advice after 12th July, contact //the School Office where one of the office staff will be able to relay information//. From 12th August, I will be back in the IBDP Office at BIS. When the new school year starts, we are all extremely busy and while we enjoy seeing our old students, it can sometimes cause problems when they drop in unannounced with requests. If you have a specific request, please telephone in advance so that an appointment can be made at a mutually convenient time. Please also see the separate section on “Services to ex-students” below.
 * School Contact Information**

Extra copies of transcripts and school reports and assistance with clarification of IB results will usually be provided free of charge, provided requests are reasonable and made in an appropriate manner, until the end of the calendar year in which the student graduates. **Subsequent requests for such services will incur a charge to cover the cost of materials and the time of the school employees who provide the service.**
 * Services to graduates**

By submitting work for assessment, under the guidelines of the Diploma Programme, you automatically grant the IBO permission to use your work in certain limited ways. For example, they may use it for assessment, teacher training and occasionally for promotion. Of course, once you have met all submission requirements, you are free to use your work as you wish. In rare cases, where work contains commercial values or contains very personal or confidential matter, a student may wish to retain exclusive copyright over that piece. Should you wish to do this, please see me to obtain a [|Form B11], which must be completed and returned to my office before **22nd May 2010**.
 * Exclusive Copyright**

I have included a two page outline of the IBO Organisation and the Diploma Programme, which might be useful when approaching organizations or institutions that are not familiar with it.
 * An Outline of the IBO**

Should you require any further information or clarification, please do not hesitate to contact me. Once again, best wishes to you all – and keep us updated with your adventures across the globe! Yours in education,
 * A Final Note**

IB Diploma Co-ordinator
 * Stephen Taylor**

//PS. This advice has deliberately been printed single-sided so you can post each sheet clearly in your study room. Please keep your Account ID and PIN in a safe place!//